This website, provided by the Civil Aviation Safety Authority, will enable the Australian aviation industry to consult on aviation matters, including airspace and procedures of a regional and/or national importance.

Terms of reference

Participation in the State Engagement Forum (SEF) is open to stakeholders of the Australian aviation industry, associations and organisations, or independents. The intention of the SEF is to increase the reach of the former RAPAC membership so that a wider industry view on matters can be obtained for the purposes of improving overall outcomes.

Read the State Engagement Forum - terms of reference (pdf 84.6 KB) for the State Engagement Forum.

The Secretariat

The Secretariat function of the State Engagement Forum is managed by CASA’s Manager Industry Relations or their delegate. The role of the Secretariat is to maintain this website and act as the conduit of the proponents’ information rather than acting as moderator or censor. The Secretariat (and CASA), takes no responsibility for the information provided by proponents or respondents.

The Secretariat can be contacted by emailing avsef@casa.gov.au

How it works

The proponent of a proposal or issue will author a consultation paper using State Engagement Forum - submission template (docx 25.78 KB). This paper will outline the purpose, originator (including contact details), date when feedback is sought by and an outline of the matter – along with diagrams/charts should they be needed. This is sent to the Secretariat, within the CASA Industry Relations section, for review and final editing. Please email the paper to avsef@casa.gov.au.

Once finalised, the Secretariat would publish the paper in the relevant location on this website, either by State, multiple States or Nationally.

Notification is then automatically sent to subscribers of the website for consideration and, if required, response. Note that responses would be sent directly to the proponent via email without any visibility or moderation by the Secretariat.

At the conclusion of the consultation the Proponent will advise the Secretariat of the outcome of the consultation within an agreed timeframe so this can be updated on the website.

Scope of proposals

Based loosely on the former RAPAC scope, it is expected that consultations conducted through the SEF will relate to matters including:

  • Establishment/disestablishment of Prohibited/Restricted/Danger airspace
  • Military exercises
  • Rocket launching
  • New aerodromes
  • Communications and frequency nomination
  • Changes to aeronautical information such as AIM products
  • Airspace classification and structure
  • Establishment of Broadcast areas
  • Affects to airspace users due to major events
  • Other matters as agreed with the secretariat and/or convenor
  • Changes to meteorological products
  • Where possible, when describing geographic locations, proponents should use known geographic locations or waypoints to enable easy assessment of the proposal by the respondent.

Procedures

Below is a detailed process that must be adhered to:

Proponents

  • Use the  State Engagement Forum - submission template (docx 25.78 KB) to outline the proposal
  • By publishing proposals on this website, proponents – including non-Commonwealth entities – agree to these copyright terms
  • Upon finalising the proposal, the proponent will provide it to the Secretariat where they will have 2 business days to publish on the AVSEF website.
  • The proponent must afford industry with minimum of 10 business days to respond to a proposal, noting that where possible 28 days is recommended
  • Within 10 business days after consultation closes, the proponent is to provide the Secretariat with the Outcomes of the consultation so this can be published by the Secretariat, noting this would occur within 2 business days of receiving the Outcomes.
  • All proposals provided to the Secretariat will be provided by the proponent in Microsoft Word Format.
  • All proposals will be published on the AVSEF website in PDF format.

Respondents

All responses are to be sent to the proponent, as outlined on the AVSEF website and AVSEF paper.

In assessing a proposal, respondents are to determine whether a response is required. Questions one may like to consider prior to making a submission include:

  • Does this affect me or my operations
  • Are there more broader implications for the Australian aviation industry
  • Does the proposal affect access to airspace
  • What are the safety implications of the proposal
  • In making a submission, respondents should ensure there is evidence, rather than opinion, to support claims. If so, what is this evidence?
  • Respondents should be aware that whilst proponents are to consult in accordance with the Terms of Reference, it is the proponent’s responsibility to ensure each response is scrutinised and objectively reviewed when determining outcomes. As with any consultation, this may mean that the outcomes of the consultation may be contrary to your own submission.